A document is a discrete content item with its own layout and design, usually intended to be downloaded or printed.
A document, when opened, looks like an image of printed material, sitting on a webpage.
Why use a document?
When you have material that is designed to be printed, perhaps because it needs a layout that is different from your webpage, you can create a document for that content, and link to it from your webpage.
The kinds of content that that work best in documents are:
- Content that is related to the topic of your webpage but that needs its own layout, for example, a patient handout, a guidebook, a factsheet.
- Content that is designed to be handed out, such as a patient information sheet for a clinic.
- Content that needs be used as a print document, for example, a referral form that a doctor or nurse fills out during a patient visit.
- Don't put critical information about the topic only in a document; put it on the webpage as well.
- Make sure your document and web page complement each other.
- Make sure the content of your webpage and document are consistent, for example, if you update a staff list on your webpage, update your document as well.
- Keep only current documents in your document library; be sure to delete out-of-date versions.