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The Basics

Before you start editing a page, take a moment to review how to log on and navigate to your content, use the editing ribbon and undo mistakes.

Logging on

Remember, you must logon to the editing site for your website in order to make changes. See the list below to find your editing site. 


Logging on & navigating to your content

Demo: Logging on

 Content Editor ‭[3]‬


Demo: Logging on (ADSF2.0)

 Content Editor ‭[5]‬


Demo: Navigating to your content

 Content Editor ‭[4]‬



If you cannot see the editing ribbon after you have logged in, click the cogwheel in the top right of the page to reveal the drop-down menu. Select Show Ribbon. 

Editing ribbon

All the page editing is done through the editing ribbon. See Editing Ribbon: Quick reference guide

Editing styles

Use the appropriate style from the ribbon to format your text to maintain a consistent style on our websites. Also, use the heading styles instead of bolding headings as this improves search engine optimization (SEO) and assists people using screen readers understand the layout of the page.

Guide to styles: 

  • Paragraph – for body text
  • Heading 2 - to divide subtopics in body text
  • Heading 3 – to divide subtopics in body text under heading 2
  • Heading 4  – to divide subtopics in  text under heading 3
  • Heading 5  – for a heading in a web part
  • Button (multi-coloured) – for a callout displayed on its own, with no other web part,
  • Flat Button – for a callout displayed with a web part. Please use only one button on a page.
  • Callout – for short pieces of information  that need to be visually distinguished from many body of text. If using for a direct quote, add quote marks and the nameof person (in italic). 
  • Horizontal Rule – as needed
  • Note: there are a few other button and callout styles in the POD editing ribbon.

Demo: Using different styles

 Content Editor ‭[6]‬


Options for adding content into Sharepoint

Type content directly into SharePoint

  • Type your text into content window
  • Apply paragraph formatting to all text. In POD, it’s content formatting.
  • Add your headings, links, bulleted/numbered lists and images.
    • Remember, use heading two before using heading three. Skipping heading ranks is confusing for people, particularly those using assistive technology.

Paste your content from Word to SharePoint 

  • Copy your content from Word. 
  • Right-click in SharePoint and choose “paste as plain text”. Never use 'paste', always paste as plain text. Another option is tp paste your content into notepad, which removes all formatting and then paste into SharePoint.
    • All formatting, links and images will be removed, so you will need to re-format or re-add them using the editing ribbon options. 

Edit source button

There is a button on the editing ribbon called Edit Source. Clicking this button will reveal the HTML code for the content box you are editing. 

Please do not try to edit this code. This can result in errors on the page and create non-standard code for our development team to fix.

Undoing mistakes

 Undoing mistakes

Demo: Undoing mistakes

 Content Editor ‭[7]‬


Restoring items

Demo: Restoring items from the recycle bin

 Content Editor ‭[8]‬


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