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The Basics

Before you start editing a page, you might want to take a moment to review how to log on and navigate to your content, use the editing ribbon and undo mistakes.

Logging on
Remember, you must logon to the editing site for your website in order to make changes. See the list below to find your editing site. 


Logging on & navigating to your content

Demo: Logging on

 Content Editor ‭[3]‬


Demo: Logging on (ADSF2.0)

 Content Editor ‭[5]‬


Demo: Navigating to your content

 Content Editor ‭[4]‬



If you cannot see the editing ribbon after you have logged in, click the cogwheel in the top right of the page to reveal the drop-down menu. Select Show Ribbon. 

Editing ribbon

 All the page editing is done through the editing ribbon. See Editing Ribbon: Quick reference guide

Editing styles

Use the appropriate style from the ribbon to format your text to maintain a consistent style on our websites. Also, use the heading styles instead of bolding headings as this improves search engine optimization (SEO) and assists people using screen readers understand the layout of the page.

Guide to styles: 

  • Paragraph – for body text
  • Heading 2 - to divide subtopics in body text
  • Heading 3 – to divide subtopics in body text under heading 2
  • Heading 5  – for a heading in a web part
  • Heading 4  – to divide subtopics in  text under heading 3 
  • Button (multi-coloured) – for a callout displayed on its own, with no other web part,
  • Flat Button – for a callout displayed with a web part. Please use only one button on a page.
  • Callout – for short pieces of information  that need to be visually distinguished from many body of text. If using for a direct quote, add quote marks and the nameof person (in italic). 
  • Horizontal Rule – as needed 

Demo: Using different styles

 Content Editor ‭[6]‬


How to type content directly into SharePoint 

  1. Type your text 
  2. Apply paragraph formatting to all your text. In POD, it’s called content formatting.
    • On our external websites, do not apply paragraph formatting to content in accordions. This is due to a temporary technical issue. 
  3. Add your headings, links, bulleted/numbered lists, and images.
    • Remember, use heading two before using heading three. Skipping heading ranks is confusing for people, particularly people using assistive technology.

How to transfer your content from Word to SharePoint 

  1. Copy your content from Word. 
  2. Right-click in SharePoint and choose “Paste as plain text”. Do not just paste. You must paste as plain text.
    • You will lose your links and images during this transfer, and will need to re-add them later in step four. 
  3. Follow the same formatting steps as if you had typed your text in directly. See steps two and three from above. 
    • If your Word document had bulleted or numbered lists, linked text, or images, you’ll need to re-format or re-add them in SharePoint. 

Edit source button

There is a button on the editing ribbon called Edit Source. Clicking this button will reveal the HTML code for the content box you are editing. 

Please do not try to edit this code. This can result in errors on the page and create non-standard code for our development team to fix.
Undoing mistakes

 Undoing mistakes

Demo: Undoing mistakes

 Content Editor ‭[7]‬


Restoring items

Demo: Restoring items from the recycle bin

 Content Editor ‭[8]‬


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